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Job Title Project Coordinator
Job Code 125463
Contact Phone #
Date Posted 02/27/2013
Number Of Positions Available 1
Location Irving, TX USA
Pay Rate
Job Description • The Project coordinator is responsible for maintaining daily accuracy for milestone forecast and actuals along with documentation management for all activities.
• The Project Coordinator is a supporting function to the Project Manager and the Key interface for the Project Manager to back office functions such as Earned Value Manager / C&P Engineer and IPM Specialist.
• Support the project planning process for all project management disciplines during initial project setup and during consequent execution
• Support the Project Manager implementing standard NI project management practices
• Facilitate project scheduling and forecasting process
• Key interface for Project Manager to Earned Value Manager / C&P Engineer and IPM Specialist
• Information Channel for Logistic and Finance & Control departments with information related to forecast vs. actual events
• Monitor, collect and update relevant information to the rollout activities
• Report, review and control progress to assure commitments are achieved
• Control IPM data consistency
• Documentation mgmt
• Support Risk Management process
• Support the PM in Demand Planning, Cost and Sale Forecasting and Periodic Reporting
• Support documentation lessons learned at project closure

Required Competencies and Skills:

IPM Data Management:
• Work Package Call-Off (including Change Requests)
• Forecast Date (including Change Requests)
• Supplier Purchase Order Trigger (including Change Requests)
• Actual Date (including Change Requests)
• Site Folder Documentation Upload including Acceptance Documentation (including Change Requests)
• Internal Acceptance for Supplier Payment Trigger (including Change Requests)
• Customer Acceptance for Customer Invoice Trigger (including Change Requests)
• Change Request creation (includes all required fields and documentation uploads)
• Change Request Internal Authorization
• Change Request Customer Authorization
• IPM Progress Report and CR Log generation and distribution

Process Gap Analysis:

• Identify missing forecast & actual dates (work back with PM)
• Identify missing acceptances (work back with PM)
• Track Supplier Purchase Order creations through to Supplier Purchase Order Receipt (work back with Logistics)
• Track Internal Acceptance through to Goods Receipt posting (work back with Logistics)
• Track Customer Acceptance through to Billing Block Release posting (work back with Logistics)
• Identify missing site folder documentation (work back with PM / Supplier)
• Identify missing Change Request authorizations and documentation (work back with PM / Supplier)
• Identify missing CR supporting documentation (work back with Suppliers for missing quotes)
• Identify missing RO / Quote / CPO coverage for Sellable CR’s (work back with
• Project Team and SSM)

Education & Experience or Other Requirements:

Proficient in the following applications / tools.
• Microsoft Office Suite: Excel, PowerPoint, Visio, Project, Access
• SharePoint
• Sharenet
• ShareNet (SBM Suite)
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