Requirement Detail

Job Title PROJECT ADMINISTRATOR
Job Code 160996
Contact Phone # 954-985-6650 - Ext 323
Date Posted 03/24/2017
Number Of Positions Available 1
Client Id 20005
Location Oklahoma City, OK USA
Pay Rate $0.00/Hour
Job Description

Description
PROJECT ADMIN:

• The purpose of this role is to support the Local Project Operations team by providing timely and accurate completing of assigned ‘SAP Project Operational Transaction’ tasks.
• Project Admins will use PC applications and systems to enter project data, raise orders, record product and service receipt, organize electronic or paper project files and update financial systems.
• This position direct reports to the Project Manager Leader and matrix reports to the Local Project Manager

Responsibilities include, but are not limited to the following:
• Project Procurement
• Obtain Material & Subcontract P‐Req requirement dates & ship to info from the PM
• Create Material P‐Requisitions and Subcontract P‐Requisitions
• Provide Material Tracking and Expediting support
• Providing PM’s with ship dates as required
• Processing returns and cost transfers
• Provide delivery information to customer upon request
• Project Finances
• Maintain an accurate Plan‐0 cost plan based on the PM’s monthly forecasted cost at complete
• Check for missing time sheets and trailing costs (outstanding vendor invoices)
• Input Project closeout requirements
• Assisting in resolution of invoice disputes and blocked invoices
• Running and distributing reports to PM(s)
• General Administration
• Co‐ordinate work from multiple PM’s
• Provide proactive communications
• Maintain workload time management ‘Planning & Scheduling’ to meet PM requirements
• Assist in obtaining month end revenue targets (vendor invoices not processed)
• Work with Cost Managers to ensure validation of subcontractor payments and invoices
• Work and build relationships with other functions to enable key operational goals and deadlines are met

Basic Qualifications:
• High School Diploma/GED
• 4 years experience as an Administrative Assistant with client facing and field scheduling duties
• 4 years of MS Office (Word, Excel, and PowerPoint) experience in a business environment
• 1 year experience in Oracle (or other invoice/accounting/scheduling) software in an office environment

Preferred Qualifications:
• Associate’s Degree or Bachelor’s Degree
• Excellent interpersonal and communication skills
• Ability to coordinate work from multiple PM’s
• Willing to and capable of being trained on various Company's systems
• Excellent PC skills including strong MS Word, Excel, PowerPoint and Outlook Knowledge
• Good organization abilities and keen eye for ensuring efficiency of service delivery
• Good understanding of financial systems and payment processes
• 1 year experience in SAP
• Ability to coordinate workload support in times of high demand.