Description PROJECT ADMIN: • The purpose of this role is to support the Local Project Operations team by providing timely and accurate completing of assigned ‘SAP Project Operational Transaction’ tasks. • Project Admins will use PC applications and systems to enter project data, raise orders, record product and service receipt, organize electronic or paper project files and update financial systems. • This position direct reports to the Project Manager Leader and matrix reports to the Local Project Manager
Responsibilities include, but are not limited to the following: • Project Procurement • Obtain Material & Subcontract P‐Req requirement dates & ship to info from the PM • Create Material P‐Requisitions and Subcontract P‐Requisitions • Provide Material Tracking and Expediting support • Providing PM’s with ship dates as required • Processing returns and cost transfers • Provide delivery information to customer upon request • Project Finances • Maintain an accurate Plan‐0 cost plan based on the PM’s monthly forecasted cost at complete • Check for missing time sheets and trailing costs (outstanding vendor invoices) • Input Project closeout requirements • Assisting in resolution of invoice disputes and blocked invoices • Running and distributing reports to PM(s) • General Administration • Co‐ordinate work from multiple PM’s • Provide proactive communications • Maintain workload time management ‘Planning & Scheduling’ to meet PM requirements • Assist in obtaining month end revenue targets (vendor invoices not processed) • Work with Cost Managers to ensure validation of subcontractor payments and invoices • Work and build relationships with other functions to enable key operational goals and deadlines are met Basic Qualifications: • High School Diploma/GED • 4 years experience as an Administrative Assistant with client facing and field scheduling duties • 4 years of MS Office (Word, Excel, and PowerPoint) experience in a business environment • 1 year experience in Oracle (or other invoice/accounting/scheduling) software in an office environment Preferred Qualifications: • Associate’s Degree or Bachelor’s Degree • Excellent interpersonal and communication skills • Ability to coordinate work from multiple PM’s • Willing to and capable of being trained on various Company's systems • Excellent PC skills including strong MS Word, Excel, PowerPoint and Outlook Knowledge • Good organization abilities and keen eye for ensuring efficiency of service delivery • Good understanding of financial systems and payment processes • 1 year experience in SAP • Ability to coordinate workload support in times of high demand. |