Description: Administrative Assistant
Job Responsibilities: Facilitate meetings and events 25%
• Plan and prepare conference rooms to ensure all needed materials are present and functioning
• Coordinate lodging and transportation reservations with guests and visiting Cargill employees
• Build meeting agendas with guests and visiting leaders
• Research and arrange catering services
• Prepare and offer a variety of hospitality for the office, especially during events
• Offer Wi-Fi access and AV support in conference rooms Professional administrative support of facility activities 50%
• Purchase and manage supply inventories: office, breakroom, PPE, and other frequently used items.
• Manage incoming mail, packages, and freight
• Maintain shipping accounts and arrange outgoing shipments
• Participate in committees such as safety and engagement
• Actively build and maintain a positive team culture
• Perform duties as assigned with interruptions from outside visitors, vendors, deliveries, and requests from team members
• Assist the various teams at the site with printing and organizing of materials Oversee safety and site security 25%
• Manage safety records from monthly safety meetings including meeting minutes and follow up action items
• Complete regular facility walk-throughs to facilitate safe efficient operations
• Assist with contractor supervision and provide safety documentation and training
• Issue and track key fobs for facility access
• Track and update contractor insurance records Reporting Location:
Qualifications
Required:
• Minimum of 1 year administrative experience
• Proficient in Microsoft Office; emphasis in Excel and Outlook
• Excellent interpersonal and communication skills, self-motivated and attentive to detail
• Strong problem solving, decision making, and organizational skills
• Flexible hours occasionally to support specific events
• Must be legal to work for Cargill in the United States
Preferred:
• Experience with Skype and/or other teleconferencing and AV systems
• Familiarity with agriculture and rural communities
• Clean driving record to occasionally drive company vehicles |