| Job Description |
EDUCATION:
• High School Diploma
QUALIFICATIONS:
• Minimum of 1-3 years of administrative support experience.
• Excellent calendar management skills required, including the coordination of team/department meetings utilizing Microsoft Outlook.
• Flexible team player with experience working within a support and client service environment and ability to establish strong working relationships with internal and external partners.
• Superior written and verbal communications skills.
• Meticulous attention to detail and a proven track record in completing tasks and projects efficiently and thoroughly.
• Exceedingly well organized, flexible, and able to navigate a fast-paced and dynamic corporate environment.
• Proficiency across the Microsoft Office Suite Displays a high level of professionalism and confidentiality.
RESPONSIBILITIES:
• Manages calendars; manage all incoming meeting requests, set up meetings for each Coordinate, organize, and manage scheduling for conference calls, on- and off-site meetings.
• Organize and manage catering needs, A/V set-up needs, pick-up/greet guests/vendors as requested.
• Coordinate and book international and domestic travel (i.e.: airlines, hotel, ground transport).
• Answer phones and direct all incoming calls to appropriate party promptly and efficiently when requested, take and respond to messages.
• Provide general administrative support including but not limited to handling department shipping requests, expense report processing, time sheet approvals, invoice processing, and supply needs as requested.
• Coordinate and act as point person for all new hire set-up requests, printer/IT issues and outstanding tickets, and general office projects and needs.
• Update department leadership on the status of assigned projects and tasks in a proactive and timely manner.
SPECIAL INSTRUCTIONS:
• We need someone who is reliable with a strong work ethic.
• Someone who is experienced and detail oriented.
• They will be asked to do several tasks that require attention to detail and accuracy.
• They will be working for two different departments.
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