Job Description |
EDUCATION: • High School Diploma
QUALIFICATIONS: • Minimum of 1-3 years of administrative support experience. • Excellent calendar management skills required, including the coordination of team/department meetings utilizing Microsoft Outlook. • Flexible team player with experience working within a support and client service environment and ability to establish strong working relationships with internal and external partners. • Superior written and verbal communications skills. • Meticulous attention to detail and a proven track record in completing tasks and projects efficiently and thoroughly. • Exceedingly well organized, flexible, and able to navigate a fast-paced and dynamic corporate environment. • Proficiency across the Microsoft Office Suite Displays a high level of professionalism and confidentiality.
RESPONSIBILITIES: • Manages calendars; manage all incoming meeting requests, set up meetings for each Coordinate, organize, and manage scheduling for conference calls, on- and off-site meetings. • Organize and manage catering needs, A/V set-up needs, pick-up/greet guests/vendors as requested. • Coordinate and book international and domestic travel (i.e.: airlines, hotel, ground transport). • Answer phones and direct all incoming calls to appropriate party promptly and efficiently when requested, take and respond to messages. • Provide general administrative support including but not limited to handling department shipping requests, expense report processing, time sheet approvals, invoice processing, and supply needs as requested. • Coordinate and act as point person for all new hire set-up requests, printer/IT issues and outstanding tickets, and general office projects and needs. • Update department leadership on the status of assigned projects and tasks in a proactive and timely manner.
SPECIAL INSTRUCTIONS: • We need someone who is reliable with a strong work ethic. • Someone who is experienced and detail oriented. • They will be asked to do several tasks that require attention to detail and accuracy. • They will be working for two different departments.
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