| Job Description |
Accounts Payable Support Associate
Environment: Office
Dress Code: Business Casual
Minimum Education Required: High School Diploma (Associates Degree or higher preferred)
***Strong Preference given to any candidates with Ocean Freight experience***
***Research and Analytical skills are also very important!***
Position Overview and Principle Accountabilities:
• Performs administrative duties in support of ocean freight, domestic freight, and warehouse payments.
• Documents, keys data, and files information to be used in tracking payments and complying with regulatory and accounting rules and processes.
• Completes tasks using processes that are already in place and escalates issues that deviate from established procedures.
Examples include:
1. Verify ocean freight rates on invoices prior to coding and forwarding invoices to the service center for processing
2. Interact with Trade Execution team along with the carrier to resolve disputes on ocean freight invoices as needed
3. Review ocean freight statements of account in a timely manner and provide the carrier with updates on aged invoices
4. Research and process domestic freight and warehouse invoices on exception report
5. Review and obtain approval for SG&A invoices prior to forwarding the invoices to the service center for processing
6. Assist the service center with invoice issues, regarding general ledger codes, vendors, etc.
7. Review the Invoices Awaiting my Approval report on a daily basis
8. Review the HBC Redistribution report on a weekly basis.
9. Issue debit memos to carriers for missed appointments, valid credit memos, etc.
10. Request new vendor set-ups as needed
11. Process intercompany purchase invoices
12. Complete credit applications as needed
13. Set-up wire and/or check payments
14. Enter vouchers as needed
15. During the Harvest Season will process cotton purchase invoices
Completes tasks using complex procedures, may escalate issues that deviate from established procedures, and regularly makes decisions to resolve moderately complex issues.
Required:
• Associates degree or at least 5 years of accounts payable experience
• Previous experience processing freight and SG&A invoices
• Ability to review and/or process invoices with a sense of urgency along with speed and data accuracy
• Ability to research and resolve issues with minimal assistance
• Ability to learn on the fly
• Ability to perform under pressure and multitask
• Excellent problem solving and decision making skills
• Excellent organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficient Excel computer skills
• Ability to work overtime as needed
Preferred:
• Familiarity with ocean freight invoices
• JDE knowledge
• Cotton knowledge
• ITAS business system knowledge
|