| Job Description |
Senior Purchasing Agent • Performs complex solicitations involving contractual services, consultants, equipment, supplies, construction, and capital improvements in accordance with standards and policies and all applicable legal requirements.
• The procurement process is an end-to-end process which consists of interdependent, multiple steps; contract execution involving multi-million dollar contracts.
Essential Functions:
• Receives and analyzes purchase requisitions for compliance with policies and to ensure information is complete and accurate.
• Evaluates all purchase requests for efficiencies; develops product and service specifications; evaluates pricing data, and contract terms. • Develops Invitation for Bids, Request for Quotations, Request for Qualifications, and Request for Proposals, ensuring that all applicable legal and contractual provisions are included to safeguard interests. • Confers with departments to obtain required information and resolve questions regarding requirements; revises specifications when necessary; defines detailed and accurate specifications; assists in developing award criteria and negotiation of prices for all contracts; and conducts a spend analysis with the purpose of reducing procurement costs, improving efficiency, and monitoring compliance. • Ensures all contract documents are properly executed, including insurance certificates, performance, payment and bid bonds, warranties, and amendments. • Evaluates bids and proposals, performs price/cost analyses and negotiates discounts, and ensures that the quality and suitability of supplies, materials, services, and equipment are in accordance with standards. • Investigates, analyzes, and determines new or better sources of supply for products and services; evaluates suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and supplier’s reputation and history. • Coordinates with DBE program to determine correct contract provisions and whether or not candidate qualifies for DBE certification. • Investigates, assesses, and resolves product, vendor, receiving, or other complaints or discrepancies; communicates and follows-up with vendors and appropriate internal departments to obtain prompt resolution. • Performs other duties as may be required or assigned.
Required Qualifications: Bachelor's degree from a regionally or nationally accredited institution in Accounting, Finance, Business Administration or a closely related field and a minimum of three years of procurement experience. Knowledge, Skills, and Abilities (KSAs): • Knowledge of the principles, practices, methods, and techniques of procurement whether private or public.
• Knowledge of applicable state and federal laws and regulations governing purchasing activities.
• Ability to work independently to organize, set priorities, and exercise sound judgment within areas of responsibility.
• Ability to analyze and evaluate bids, proposals, purchase requisitions, specifications, and other purchasing-related documents.
• Intermediate proficiency in Microsoft Office programs (Word, PowerPoint, Excel, and Access) and other standard software.
• Ability to draft concise, comprehensive purchase specifications and efficiently conduct vendor and product research.
• Excellent communication and interpersonal skills, including the ability to establish and maintain positive working relationships with those encountered in the course of work using principles of excellent customer service.
• Ability to exhibit a professional, courteous demeanor.
• Ability to work in a multi-cultural environment. |