• Experience in oil and gas industry is strongly preferred.
• Responsible for processing incoming and outgoing transmittals and distributing documentation in accordance with project and UOP department requirements, ensuring accuracy and attention to detail throughout the project lifecycle.
• Provide weekly reports on the status of all documents in alignment with project requirements, maintaining visibility and tracking throughout each phase of the project.
• Support internal and external document requests, ensuring timely and accurate responses. Assist in defining and implementing project-specific document control requirements to support overall project execution.
• Provide ongoing support to project teams, external suppliers, and customers utilizing the UOP Document Management System (ProjectWise), including assisting with project setup within the system.
• Maintain a complete and accurate revision history for all documents throughout the project lifecycle, along with an up-to-date document index using the provided project-specific template.
• Ensure adherence to UOP Document Control department standards, including document management and retention policies.
• Process documents within 24 hours (one business day) in accordance with the project distribution matrix, while maintaining compliance with defined budget hours and established procedures.
Pre Screen questions:
• Can you describe your experience managing documents or working with a document management system (such as ProjectWise or similar tools)? • How do you ensure accuracy and attention to detail when processing and tracking multiple documents under tight deadlines? • Have you ever been responsible for maintaining document revision history and reporting status updates? If so, please describe your process. |