JOB Description:
Human Resources Specialists
ESSENTIAL JOB FUNCTIONS
• Performs specialized administrative duties required to support the Human Resources office, using discretion to make judgments based on operating guidelines. • Supports purchasing requirements for the department by researching items and obtaining price quotes, entering information into systems, coordinating requisition approvals, receiving purchase orders, and managing P-Card usage for the department.
• Responds to and initiates inquiries regarding purchasing, personnel, facilities, and administration. Explains policies and procedures, answers questions, and independently resolves problems whenever feasible. • Serves as a primary point of contact for Human Resources-related Public Records requests.
• Provides cross-functional support to other Human Resources team members and serves as primary contact for the Human Resources department for process support. Coordinates employee surveys on behalf of the Human Resources department.
• Prepares presentation materials for use by others, editing content and adding appropriate graphic and design elements. These responsibilities may include creating basic web content.
• Composes and/or prepares correspondence, memoranda, forms, and reports using appropriate word processing and spreadsheet tools. Performs basic statistical calculations on data for reports and presentations as needed.
• Provides administrative support to the Chief Administrative Officer as needed.
• Participates in the coordination of internal and external events such as job fairs, benefits annual enrollment, wellness fairs, and HART wellness initiatives as needed. Coordinates participation in voluntary HART events.
• Arranges and coordinates travel and travel reimbursement for staff.
• Performs other administrative duties as required to support the mission and function of the Human Resources department.
MARGINAL FUNCTIONS
• Performs other work-related duties as assigned.
REQUIREMENTS
Education and Experience:
• High School Diploma or equivalent and five (5) years of related experience; Associate’s degree in a related field preferred. • Three (3) years working experience in HR administration, clerical and HRIS. ADP experience a plus. • An equivalent combination of education and experience may be considered in lieu of the above requirements.
Machines, Tools, & Equipment Used:
• Ability to operate small office equipment, including copy machines or multi-line telephone systems, as well as a computer for both data entry, word processing, and/or accounting purposes.
Licenses/Certifications:
• Valid Florida Driver’s License or ability to obtain within 10 days of moving to the State of Florida.
QUALIFICATIONS
Knowledge, Skills, and Abilities
• Knowledge of Human Resources Management principles, laws, procedures, and best practices; Bargaining unit contracts; and Recordkeeping regulations.
• Excellent PC skills working with Microsoft Outlook, Word, Excel, PowerPoint, Visio, Publisher, and the Internet and Adobe products.
• Able to work independently and as part of a team in a dynamic environment that requires the incumbent to be sensitive to change and responsive to changing goals, priorities, and needs while maintaining strict confidentiality.
• Able to work under stress on multiple concurrent tasks with frequent interruptions, organizing and prioritizing work appropriately to meet deadlines, attendance, and punctuality requirements.
• Able to think analytically, apply problem-solving skills, and accurately memorize and retain details. Excellent verbal, written, and interpersonal skills with a strong focus on customer service. Able to interact positively with a variety of personalities internally and externally.
• Professional representation of the company to the employees and community in a positive manner.
• Deliver exceptional customer service to candidates and hiring managers to ensure a consistent and rewarding onboarding experience.
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